Please see Australian Government website - Guide for Incorporated Organisations - http://www.commerce.wa.gov.au/associationsgui...
Motions and resolutions
A motion is a proposal that is put before a meeting for discussion and a decision. If a motion is passed, it becomes a resolution. Resolutions are binding and should be recorded in the minutes.
Motions are frequently placed on the agenda so that members have adequate time to consider them before the meeting, but they may also be proposed “from the floor” (ie during the course of the meeting and without prior notice).
2.5.1 Putting forward and voting on a motion
A member of the meeting puts forward a clear and concise proposal for a decision or action to the meeting via the chairperson. This is called a motion.
For example, 'I move that the Association donate $500.00 to Harmony Frail Care Centre for additional winter blankets'.
A second person agrees to 'second' the motion. This person is referred to as the seconder. This is not a vote in favour of the motion, but a vote to have the motion put before the meeting. If a motion is not seconded, it lapses.
The Chairperson then opens up debate on the motion, often by saying 'does anyone wish to support/speak against the motion?' The mover of the motion can speak to the motion – outlining why he or she thinks the motion should be passed. Discussion follows, generally in the format of alternating speakers for and against the motion.
After adequate debate, the person who originally moved the motion has a right of reply. The motion is read aloud and voted on.
If the motion is passed, it becomes a resolution.